1. Click "My Site"

2. Click "Legal Docs"

3. Click "Create" under the Privacy Policy

4. Click "Legal Email" and enter your email

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5. Click the "Effective date of your privacy policy" field to choose a date

To have a policy effective means the policy is officially active and in use starting from a specific date. From that point on, the rules, guidelines, or coverage described in the policy are enforceable or valid.

6. Select the date you want the privacy policy to be effective from on the calender

7. Click "Next" to continue to the next page. Click "Previous" to return to the last page you were on

8. Click the "Under what name do you operate (sometimes known as a DBA)?" field and enter your DBA

DBA: "Doing Business As." It is a registered name that a business uses other than its legal name. It lets a person or company operate under a different name without forming a new legal entity

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9. Click the "Company Name" field

10. Enter the name of your company

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11. Click the "Legal Address" field and enter legal address of your company

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12. Click "Yes" if you want your policy to be California compliant, which is necessary if you are working with anyone in California

• Being California compliant means your privacy policy follows California’s strict privacy laws. This is important because:

  • It’s the law – If you collect data from people in California, you may be legally required to follow these rules.

  • People have rights – Californians have the right to know what data you collect, ask you to delete it, or stop you from selling it.

  • It avoids fines – Not following the law can lead to penalties or legal trouble.

  • It sets a good standard – California laws often influence other states, so it helps you stay ahead.

  • It builds trust – A clear, honest privacy policy shows people you take their privacy seriously.

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13. Click "Yes" if you want your policies to be Virginia compliant, which is necessary if you are working with anyone in Virginia

• Being Virginia compliant means your privacy policy follows Virginia’s privacy law. This is important because:

  • It’s the law – If you collect data from Virginia residents, you may be required to follow these rules.

  • People have rights – Virginians can ask what data you collect, request changes or deletion, and opt out of targeted ads or data sales.

  • It avoids fines – Not following the law can lead to legal trouble.

  • It prepares you for other laws – Many states are creating similar rules, so this helps you stay ready.

  • It builds trust – A clear privacy policy shows people you respect their privacy.

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14. If you select "Yes" a follow-up question will appear. Click "Yes" or "No" based on your policy

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15. Click "Yes" or "No" based on the provision on your website. If you select "Yes", a follow-up question will appear

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16. Click "Yes" or "No" based on your target audience

• Knowing if your website targets users under 18 is important because:

  • It may trigger special privacy laws – Sites aimed at children or teens must follow extra rules to protect their data, like the Children’s Online Privacy Protection Act (COPPA) for kids under 13.

  • You may need parental consent – For younger users, you might be required to get a parent’s permission before collecting data.

  • It affects how you collect and use data – You may need to limit or avoid tracking, targeted ads, or data sharing.

  • It helps you stay legally safe – Following the right rules keeps you from facing fines or legal issues.

  • It shows you care about privacy – Taking extra steps for young users builds trust with parents and audiences.

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17. Select what your privacy policy will be used for. You can select one or multiple options

18. Once you select the format type, a question will appear, enter the URL of the website, the name of the mobile application, or the name of your other application

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19. Click "Yes" or "No" based on your policy. If you select yes, a follow-up question will appear

• Automatically derived data means information is collected and created by tools or software without the user typing it in. This includes things like:

  • Tracking user actions through tools like Facebook Pixel or Google Analytics

  • Collecting details like location, device type, time spent on a page, or pages visited

  • Using this data to create profiles or patterns, such as interests or behaviors

• This kind of data helps website owners understand how people use their site, but it also needs to be clearly explained in your privacy policy, especially for privacy law compliance.

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20. Select the kind of data you Intend to collect

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21. Click "Yes" or "No" if your users can register using social media accounts

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22. Select from the list of information the data that you are going to collect

• "Name": the person’s first and last name
• "Phone Number": a contact number, like a mobile or home phone
• "Email Address": the person’s email, used for communication or login
• "Mailing Address": a physical address for shipping or contact
• "Job Title": the person's role or position at work
• "Username": a name chosen by the user to log into your site or app
• "Passwords": secret words or codes used to protect accounts
• "Contact preferences": how the person wants to be contacted (email, text, etc.)
• "Authentication Data": information used to confirm identity, like security questions or codes
• "Billing Address": the address connected to a payment method
• "Payment information (i.e. credit/debit card numbers)": financial details used for purchases
• "Other": any other kind of personal information not listed

23. Click "Yes" or "No" based on your policy regarding senstive information

Sensitive information refers to personal data that is more private or risky if exposed. It includes health information, financial information, government ID numbers, login details, biometric data, racial or ethnic origin, religious or political beliefs, and sexual orientation

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24. Click "Yes" or "No" based on your needs

• "Marketing information": Details about how a product or service is advertised and sold to customers.
• "Promotional information": Specific messages or materials used to encourage people to buy or try something, like discounts or special offers.

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25. From the options below, select how you'll use the collected data

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26. Select how long you will keep user information from the list based on your policy

• If you select option 2 or 3 that talks about months, a second question will appear asking you to insert how many months you will retain the information

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27. Select from the list your sharing status based on your policy. If you select an option to share and disclose a follow-up question will appear with a list of third parties for you to select from.

• "Share/disclose only": The information is shared with or given to others, but it is not sold.
• "Share/disclose and sell": The information is both shared with others and sold to third parties.
• "None of the above": The information is not shared, disclosed, or sold to anyone.

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28. For Share/disclose only

• Social Networks”
  • Used for sharing content or running ads on social platforms (example: Facebook, Instagram).
• “Ad Networks”
  • Shows ads across websites and apps (example: Google Ads, AdSense).
• “Affiliate Marketers”
  • {artners who promote your products for a commission (example: Amazon Associates).
• “Sales and Marketing Tools”
  • Tools for managing campaigns, email marketing, and customer leads (example: HubSpot, Mailchimp).
• “Retargeting Platforms”
  • Shows ads to people who already visited your site (example: AdRoll, Facebook Pixel).
• “Data or Performance Analytics”
  • Tracks user behavior and site traffic (example: Google Analytics).
• “Data or Performance Monitoring”
  • Monitor app or site performance and alerts on issues (example: New Relic).
• “Data Storage Providers”
  • Stores files and data securely in the cloud (example: Amazon S3, Dropbox).
• “Cloud Computing”
  • Provides hosting, servers, and computing services (example: AWS, Microsoft Azure).
• “Communications Tools”
  • Supports internal team or customer communication (example: Slack, Zendesk).
• “Governmental Entities”
  • Data shared to meet legal or regulatory requirements (example: tax authorities).
• “Payment Processors”
  • Processes online payments securely (example: PayPal, Stripe).
• “Order Fulfillment Services”
  • Manages shipping and delivery of orders (example: ShipBob, Amazon FBA).
• “Finance or Accounting Tools”
  • Helps with invoicing, payments, and bookkeeping (example: QuickBooks, Xero).
• “Product Development or Design Services”
  • Tools used to design and build products (example: Figma, Jira).
• “Testing Tools and Services”
  • Tests websites or apps for bugs and compatibility (example: BrowserStack, Selenium).
• “Website Hosting”
  • Hosts your website so people can visit it online (example: GoDaddy, Bluehost).
• “Individually”
  • Data shared directly with a specific individual or entity (example: a named partner or person).
• “Other”
  • Any party or service not covered by the categories above.

29. For "Share/disclose and sell"

• “Ad Networks”
  • Shows ads across websites and apps (example: Google Ads, AdSense).
• “Affiliate Marketers”
  • Partners who promote your products for a commission (example: Amazon Associates).
• “Retargeting Platforms”
  • Shows ads to people who already visited your site (example: AdRoll, Facebook Pixel).
• “Social Networks”
  • Used for sharing content or running ads on social platforms (example: Facebook, Instagram).
• “Data Analytics”
  • Tracks user behavior and site traffic (example: Google Analytics).
• “Authentication Services”
  • Verifies user identity to allow secure access (example: Auth0, Okta).
• “Individually"
  • Data shared directly with a specific individual or entity (example: a named business partner or contractor).
• “Other”
  • Any party or service not covered by the categories above.

30. Click "Yes" or "No" based on if you are allowing advertisement by parties not affiliated with you

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31. Click "Yes" or "No" based on your policy

Security features include encryption, access controls, firewalls, regular software updates, secure passwords, data backups, and employee training

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32. Click "Yes" or "No" if users can post on the website

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33. Click "Yes" or "No" based on if your users can see personal information of other users or not

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34. Click "Yes" or "No" based on your policy

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35. Click "Yes" or "No" based on your policy

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36. If you select "Yes", 2 new questions will appear asking for the processor name and the processor's privacy policy

"Processor": A company or system that handles the steps of moving money from the buyer’s account to the seller’s account during an online payment

37. Select the option based on your policy

• "Cookies and/or web beacons": Small tools that track your activity on a website to remember preferences or collect data.
• "Google Maps APIs": Features from Google Maps added to a website to show maps or directions.
• "None of the above": None of these tools are used on the website.

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38. Click "Yes" or "No" based on your policy

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39. Click "Yes" or "No" based on your policy

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40. CCPA stands for the California Consumer Privacy Act. It is a law that gives people in California more control over their personal information.

• “Social Media Cookies”
  • Small files that remember if you’ve interacted with social media (like when you share or like a post on a website).
• “Targeting Cookies/Marketing Cookies”
  • Small files that help show you ads based on what you look at online.
• “Beacons - Pixels - Tags”
  • Tiny tools hidden on websites or in emails that track what you click or view.
• “Click Redirects”
  • Links that track when you click on something before sending you to the final page.
• “Social Media Plugins"
  • Buttons or tools (like “Share” or “Like”) that connect the website to social media and can collect some information about you.
• “Other”
  • Anything else that tracks what you do online that doesn’t fit in these categories.

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41. Select the respective option as per your policy. If you select "Collected", "Disclosed", or "Sold" a second question will appear asking how long you keep the information for

• "Collected": If you have collected professional- or employment-related information in the last 12 months
• "Disclosed": If you have collected and disclosed professional- or employment-related information in the last 12 months
• "Sold": If you have collected, disclosed, and sold professional- or employment-related information in the last 12 months
• "None": If you did not collect, disclose, and sold professional- or employment-related information in the last 12 months

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42. Select the respective option as per your policy. If you select "Collected", "Disclosed", or "Sold" a second question will appear asking how long you keep the information for

• "Collected": If you have collected professional- or employment-related information in the last 12 months
• "Disclosed": If you have collected and disclosed professional- or employment-related information in the last 12 months
• "Sold": If you have collected, disclosed, and sold professional- or employment-related information in the last 12 months
• "None": If you did not collect, disclose, and sold professional- or employment-related information in the last 12 months

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43. Select "Yes" or "No" based on your policy

CCPA sensitive personal information refers to specific types of personal data that are considered more private or potentially risky if misused. This could be considered

• Social Security number
• Driver’s license or other government ID
• Financial account or credit/debit card number with access codes
• Precise geolocation
• Racial or ethnic origin
• Religious or philosophical beliefs
• Union membership
• Contents of mail, email, or text messages (if not intended for the business)
• Genetic data
• Biometric information (like fingerprints or facial scans)
• Health information
• Sexual orientation or sex life information

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44. Select the respective option as per your policy. If you select "Collected", "Disclosed", or "Sold" a second question will appear asking how long you keep the information for

• "Collected": If you have collected professional- or employment-related information in the last 12 months
• "Disclosed": If you have collected and disclosed professional- or employment-related information in the last 12 months
• "Sold": If you have collected, disclosed, and sold professional- or employment-related information in the last 12 months
• "None": If you did not collect, disclose, and sold professional- or employment-related information in the last 12 months

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45. Select the respective option as per your policy. If you select "Collected", "Disclosed", or "Sold" a second question will appear asking how long you keep the information for

• "Collected": If you have collected professional- or employment-related information in the last 12 months
• "Disclosed": If you have collected and disclosed professional- or employment-related information in the last 12 months
• "Sold": If you have collected, disclosed, and sold professional- or employment-related information in the last 12 months
• "None": If you did not collect, disclose, and sold professional- or employment-related information in the last 12 months

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46. Select the respective option as per your policy. If you select "Collected", "Disclosed", or "Sold" a second question will appear asking how long you keep the information for

• "Collected": If you have collected professional- or employment-related information in the last 12 months
• "Disclosed": If you have collected and disclosed professional- or employment-related information in the last 12 months
• "Sold": If you have collected, disclosed, and sold professional- or employment-related information in the last 12 months
• "None": If you did not collect, disclose, and sold professional- or employment-related information in the last 12 months

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47. Select the respective option as per your policy. If you select "Collected", "Disclosed", or "Sold" a second question will appear asking how long you keep the information for

• "Collected": If you have collected professional- or employment-related information in the last 12 months
• "Disclosed": If you have collected and disclosed professional- or employment-related information in the last 12 months
• "Sold": If you have collected, disclosed, and sold professional- or employment-related information in the last 12 months
• "None": If you did not collect, disclose, and sold professional- or employment-related information in the last 12 months

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48. Select the respective option as per your policy. If you select "Collected", "Disclosed", or "Sold" a second question will appear asking how long you keep the information for

• "Collected": If you have collected professional- or employment-related information in the last 12 months
• "Disclosed": If you have collected and disclosed professional- or employment-related information in the last 12 months
• "Sold": If you have collected, disclosed, and sold professional- or employment-related information in the last 12 months
• "None": If you did not collect, disclose, and sold professional- or employment-related information in the last 12 months

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49. Select the respective option as per your policy. If you select "Collected", "Disclosed", or "Sold" a second question will appear asking how long you keep the information for

• "Collected": If you have collected professional- or employment-related information in the last 12 months
• "Disclosed": If you have collected and disclosed professional- or employment-related information in the last 12 months
• "Sold": If you have collected, disclosed, and sold professional- or employment-related information in the last 12 months
• "None": If you did not collect, disclose, and sold professional- or employment-related information in the last 12 months

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50. Select the respective option as per your policy. If you select "Collected", "Disclosed", or "Sold" a second question will appear asking how long you keep the information for

• "Collected": If you have collected professional- or employment-related information in the last 12 months
• "Disclosed": If you have collected and disclosed professional- or employment-related information in the last 12 months
• "Sold": If you have collected, disclosed, and sold professional- or employment-related information in the last 12 months
• "None": If you did not collect, disclose, and sold professional- or employment-related information in the last 12 months

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51. Select the respective option as per your policy. If you select "Collected", "Disclosed", or "Sold" a second question will appear asking how long you keep the information for

• "Collected": If you have collected professional- or employment-related information in the last 12 months
• "Disclosed": If you have collected and disclosed professional- or employment-related information in the last 12 months
• "Sold": If you have collected, disclosed, and sold professional- or employment-related information in the last 12 months
• "None": If you did not collect, disclose, and sold professional- or employment-related information in the last 12 months

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52. Select the respective option as per your policy. If you select "Collected", "Disclosed", or "Sold" a second question will appear asking how long you keep the information for

• "Collected": If you have collected professional- or employment-related information in the last 12 months
• "Disclosed": If you have collected and disclosed professional- or employment-related information in the last 12 months
• "Sold": If you have collected, disclosed, and sold professional- or employment-related information in the last 12 months
• "None": If you did not collect, disclose, and sold professional- or employment-related information in the last 12 months

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53. Click "Yes" or "No" based on your policy

Financial incentives: Benefits a business offers in exchange for personal information. These can include things like discounts, coupons, free services, loyalty programs, or cash rewards given when someone shares their data, signs up for emails, or joins a membership program.

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54. Click "Yes" or "No" based on your policy

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55. Click "Yes" or "No" based on if you will have a data protection office

• Data Protection Officer: A person responsible for making sure a company follows privacy laws and protects people’s personal information.

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56. Select based on your policy

57. Click "Via Service Provider" and a second question will appear for you to type in the URL of the service provider

Service Provider: A company or person that handles personal information on behalf of another business.

58. If you select "If the laws pertaining to the User require such access, by" 3 questions will open allowing you to input the email, link to the form and a physical address

59. If you select "Always, by" 3 questions will open, allowing you to input the email, link to the form and a physical address

60. Click "Submit" to complete your Privacy Policy Document

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